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Program Submission Guidelines

Regionally accredited colleges and universities in the SREB region are asked to submit programs for inclusion on the EC website. A college or university may propose programs in accordance with the following criteria and in accordance with review procedures defined by the state's higher education entity that coordinates participation in the Electronic Campus website. The EC will accept degree programs at the certificate/diploma, associate's, bachelor's, master's, and doctoral levels.

1. A college or university coordinator is appointed to serve as the central point-of-contact for all activities associated with managing the EC website at the college or university.

2. A college or university representative reviews the Principles of Good Practice  and certifies that the proposed program complies with these principles and has the following characteristics:

  • The proposed degree program has been approved previously by the appropriate state agency and is listed in the college or university inventory of degree programs.
  • At least 90 % of all didactic course work required to complete the proposed degree program is made available to prospective students in an electronic format (ACM/EC programs require 51% of all didactic course work to be available in an electronic format).
  • The college or university commits to providing full information for prospective students, who will participate remotely, on a number of essential information items online.
  • The proposed degree program complies with appropriate accreditation standards.
  • The college or university can assure students who are admitted, begin and are making progress toward the degree program that they will have the opportunity to complete the degree program. (This assurance should include a strategy for “teaching out” the program if a college or university discontinues a program and should include, for example, how the student would complete the program, the form of delivery or any arrangements with other colleges or universities.)
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    3. The college or university institutional coordinator submits a signed Program Nomination and Certification form along with appropriate descriptive information (as determined by the state) to the EC state coordinator. Check with the State Coordinator to determine any state-specific required information or to obtain a state specific form

    4. The EC state coordinator verifies that the proposed program meets the quality standards of the Principles of Good Practice. Each state determines and defines the procedure for such a review. Upon verification, the EC state coordinator notifies EC staff and the college or university coordinator that the program has been approved for inclusion on the EC and to proceed with data entry.

    5. Upon receiving notification of program approval, the institutional coordinator accesses the Web interface and proceeds to enter the program information onto the EC IDE Web interface.Guidelines for entering this information can be accessed after the coordinator has created an account at the EC IDE Web interface.

    6. The program information submitted is placed in a database file not available to the public and is reviewed by EC staff for completeness and accuracy. If changes are needed to the entry, staff will contact the institutional coordinator.

    7. The college or university transitional page is reviewed by staff. The transitional page requirements are outlined on the Guidelines page. This transitional page must be complete before the program will be available to the public.

    8. After EC staff have verified that the program entry information and transitional page meet EC requirements the program is activated. The program becomes publicly viewable 24 hours later and available to student searches on the EC (ElectronicCampus.org) and TheTeacherCenter.org websites.