Electronic Campus

Electronic Campus Process for Adding a Course

From the EC Institutional Data Entry (IDE) Web Interface, at www.electroniccampus.info/ide, review the Overview, First-Time Users and Guidelines sections. Proceed to the Course Data Entry form by clicking on the CDE button at the top of the page. Click on the Add button on the left side of the screen. This button will take you to the Add a Course screen.

The process of adding a course, is a 3 step process.

Step One: Enter general course information.
Step Two: Enter term and tuition information.
Step Three: Review entered course information.

• There must be information entered for all fields. When a field is not applicable to a specific course, enter N/A (not applicable) or none. Do not list URLs other than the transitional page URL for your institution. All entries must be entered in complete sentences. what you enter in this field is what determines how and when the program will be generated when a student conducts a search, therefore avoid abbreviations, typos and misspellings.,Courses with abbreviations, typos and misspellings will not be activated as they are not searchable.
   
• The student needs to be able to review the information on the screen; therefore, it is necessary to have text explanations.
   
• Do not include URLs or individual e-mail addresses. In addition to text information, you may list a department e-mail address.
   
• After entering the first course or program, send an e-mail to IDEHelp@sreb.org. Your entry and the EC transitional page will be reviewed.
   
• The Guidelines section list requirements for the transitional page and samples. The URL requested in the second field on the CDE form is for the institution's EC transitional page URL, not the college or university home page.
   
• Under Course Description, keep in mind the greater the detailed description, the greater the chance the student will be able to tell if it is the course for which they are searching. A written course description is required and the course description must be at least two sentences in length. This course description determines student search results. Listings with incorrect spellings or abbreviations will NOT be generated in student searches and therefore will not be activated.
   
• List Course Titles, not just Course Ids, under Course Prerequisites. Students may not be familiar with the catalog abbreviations.
   
• List telephone numbers for the library and bookstore under Access to Learning Resources. In addition, describe the institution's strategy for providing learning resources and other support services to students. What kind of library and bookstore access does the student have?
   
• Under Attendance Requirements, list any attendance requirements, particularly if the course has an on-campus requirement or other student-gathering component. Any requirement to attend a professional meeting, to visit a work location, etc., should be noted in this block.
   
• Under Enrollment Procedures, include whether a student needs to complete an institutional application or a generic state application and how much money is involved. Include a contact telephone number. If an application is required, how can a student obtain one? It is imperative that a phone number be included for the office that handles the enrollment of students for this course. It is suggested that details be provided for transient and guest student procedures.
   

If you will be adding several courses with duplicated text in one or more fields, use the “Save As New” button in Course Edit. However, always be sure to adjust the course titles and course descriptions to ensure duplicate courses are not added to the system.